Monitoring and record care
Enrollment Record Care: a standing watch over the record.
A subscription that watches the dates, reconciles the records and reports to your executives — so nothing lapses quietly.
Nationwide intake and Medicare institutional-enrollment support. Medicaid, payer, licensing and certification availability is confirmed by state, provider type and service.
Project work ends. The record's obligations do not. Enrollment Record Care is our recurring service: a standing watch over the dates, records and disclosures that keep a facility billable — so problems are found on our calendar, not on a remittance report.
What is watched.
Four things, continuously. Revalidation windows for Medicare and Medicaid, verified against agency records rather than assumed. License and credential expirations — the facility license, administrator credentials and related expirables. Record reconciliation: periodic comparison of PECOS, NPPES, Medicaid and payer records against the Provider Master Record and against each other, with every mismatch logged as a finding rather than quietly patched. And ownership-change reminders — standing prompts to report structure changes before they become late disclosures.
The quarterly audit and executive report.
Each quarter we run a structured audit of the full enrollment record and deliver two things. A findings list, with each item assigned an owner and a due date. And a plain-language executive report: the status of every enrollment, every upcoming date and every open risk — written for an administrator or CFO to absorb in ten minutes, not for a specialist to decode.
Priority response.
Subscribers hold first position in triage. Development requests and agency letters touching a monitored facility are triaged ahead of the general queue, promptly during operating hours. Filings identified by monitoring — a revalidation coming due, a reportable change, a correction — are performed as project work at the subscriber discount, each scoped in writing before it begins.
How it starts.
Monitoring begins with a baseline: an enrollment-record audit that establishes verified facts and loads every known date. From there the watch runs seven days a week, independent of office hours, with human escalation when a date approaches. The subscription is priced by plan and facility count and stated in your written scope — no auto-escalation.